Submit a Request for Public Records

Your public records request will be categorized into one of four groups according to the following characteristics of the requested records:

• nature;
• volume;
• availability; and
• complexity of the request.

Category 1: Records are easily identified and immediately accessible, requiring little or no coordination between departments.  Category 1 requests may take between 5 and 30 business days to fulfill.

Category 2: Request involves a large number of records that may not be easily identified or easily located and accessible. Requests may require some coordination between departments or may require third-party notification.  Category 2 requests may take between 30 and 120 business days to fulfill.

Category 3: Request meets Category 2 criteria but is also complex, broad, or vague. In addition, it requires significant coordination between multiple departments, research by City staff who are not primarily responsible for public disclosure, and/or review by public disclosure staff to determine whether any of the records are exempt from production. Category 3 requests may take several months or up to a year to fulfill.

Category 4: Request meets Category 3 criteria but also requires legal review and/or additional assistance from third parties in identification and assembly.  Category 4 requests may take between several months or more than a year to fulfill.

For more information, please review the City's New 2023 - Updated Public Record Request Policy.  Please direct Public Records Request questions to the City Clerk’s Office.